Applicant Tracking System

Save Time & Money

An applicant tracking system is your recruitment ally, streamlining processes with efficiencies and automations. With a few clicks, get requests-to-hire swiftly approved and enjoy automated notifications triggered at each stage to keep stakeholders in the look and ensure tasks are on track. Best part? It empowers managers to handle tasks independently, eliminating lengthy email exchanges with HR.

Improved Compliance

With an ATS, you can custom-build your recruitment workflow stage-by-stage, ensuring no crucial steps are missed. It makes it easy to collect compliance documents like licences and identification assets while providing a secure storage hub for quick retrieval. And, you can say goodbye to the headaches of manually tracking document expiration dates – automatic reminders ensure timely renewals for compliance documents and licences.

Non-Functional - Strategic Requirements

SaaS & modern SaaS, works on all devices, slick UI, and comes with open APIs
Free-plan for testing Forever free for small businesses and an excellent testing tool for larger organizations
No setup cost Beware: this can be a huge budget blowout – make sure you understand the full total cost of ownership
Support & ongoing training included Comprehensive support and continuous training to ensure your ongoing happiness with the platform

Functional - Core

Customizable request-to-hire workflow

Mobile-friendly, customizable approval workflow for managers, HR, and executives to stay aligned throughout the process.

Customizable recruitment workflows

Create recruitment workflows stage-by-stage, tailored to meet your organization's specific requirements.

Custom E-Forms

Design digital forms to match your needs, customizing every element, field, and design.

Native job posting

Quickly post job ads to multiple job boards and social sites in seconds.

Customizable job-board

Integrate custom brand elements and filters on your career site within your website.

Unlimited custom fields/properties

Add unlimited custom fields to requisitions, jobs, and candidates as needed.

Compliance document collection and management

Functional - Complementary

Seamless flow into onboarding - All candidate data flows seamlessly into a modern and 100% paperless onboarding processes
Native Digital Signing - Both candidates and managers should be able to sign documents and contracts from any device, and from anywhere
Native Automated Reference Checking module - Initiate reference checks from the automated reference checking module in just 5 seconds
Native video responses - Enhance your understanding of candidates in the early stages of recruitment with video responses built directly into application forms

Request-to-hire Approval Workflow

Our Applicant tracking system platform is mobile-enabled, meaning that no matter where they are, within seconds managers can submit a request-to-recruit. Managers, Executives and HR in your organisation will then approve it one at a time in accordance to your custom build workflow.

Once approved, HR is notified and then and only then job posting, candidate sourcing and recruitment can begin. Users create custom built approval workflows that are role or department specific, and can be re-used in the future!

Job Posting

Design beautiful, branded themes for your job ads. In minutes you can upload your logo and customise font, colours, borders and many other styling options to create the perfect template for your company. Templates can be used, re-used and tailored to suit different jobs, departments and so forth. Boost your employer branding to compete, attract and hire the most suitable candidates.

Custom Screening Questions templates

Our Application Form builder is user-friendly and versatile, enabling the creation of any question type, including multi-choice, single-choice, and dependent questions. For example, if a candidate answers 'No' to 'Do you have the right to work in the US?', a new question appears: 'What type of Visa do you have?'. You can design screening templates for different roles, driving job board traffic to a unified application form on your career site, ensuring a consistent candidate experience.

Custom Recruitment Workflow & Automations

One of the platform's most powerful features is customizable recruitment workflows to perfectly match your process. Automations and notifications can be set up at each step, ensuring users never miss a task. Users simply move candidates between stages, and the automation engine handles the rest. You can also create multiple workflow templates to suit various roles and divisions within your organization, enhancing recruitment efficiency.

Talent Communities (pools)

Users can easily create and maintain talent pools by tagging candidates with searchable keywords like #softskills, #marketing, #4yrsexperience, etc. You create the tags! It's simple and can be done in three clicks, ensuring up-to-date talent pools. Talent pools provide a quick, cost-effective way to contact quality candidates about roles, eliminating the need for job advertisements. It's like having talent on tap, ready when needed.

SMS, Email, 2-WAY SMS & Bulk Comms

SMS are instant, making them efficient and crucial for urgent candidate communication. Users can purchase affordable SMS credits and send messages globally, either individually or in bulk. 2-WAY SMS stores all candidate replies, preserving communication history. Our E-Form system, supported by a robust custom field system, ensures flexibility and seamless integration across requisition, recruitment, and onboarding modules. Trust us to provide the best E-Form system in the world, tailored to your needs.

E-Forms

Finalise Your Offer/Have it Approved: HR or Managers can finalise their offer to candidates by editing and fine tuning the original request-to-recruit (requisition) that the business has already approved in order to create the final offer details. They can then either have the changes approved again or they can go straight to onboarding, generate an offer/contract and send it to the candidate for signing.

Final Offer Approval

The offer approval module allows HR and/ or managers to capture final details of the offer they wish to present to the selected candidate/s. Once those details are captured, the user also has the option to have the offer approved by one or more executives prior to it being released to the candidate.

The final and approved offer details will then freely flow into the onboarding process module and automatically merge into the job offer, employment contract, documents and forms.

Video Interviews

Most resumes, often created from internet templates, provide only a one-dimensional view of candidates. Even a well-crafted resume lacks depth. A recorded video interview adds the missing dimensions, showcasing a candidate's soft skills, communication abilities, personality, and emotional intelligence. This approach saves time by focusing on candidates who closely match your requirements, reserving live interviews for the best fits. Unlike hour-long live interviews, a pre-recorded video takes just 2 minutes to assess a candidate’s potential.

Seamless Integration With Your Payroll / HRMS Systems

Martian Logic Integration Connectors transfer data to Payroll, HRMS, and HRIS systems. Candidate onboarding information is automatically sent to your Payroll/HRMS system. The platform includes standard connectors, with custom-built options available as needed.

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ATS FAQ

How does an applicant tracking system (ATS) work?

Applicant Tracking Systems (ATS) have become indispensable tools for modern recruitment, helping organizations efficiently manage their hiring processes and streamline tedious manual tasks. Here's how they make it all possible:

Request-To-Hire Approval Workflow:
With a built-in request-to-hire approval workflow, users can swiftly submit requests-to-recruit and secure the necessary approvals. Once approved, HR teams can initiate the recruitment process with complete transparency, fostering clear communication among all involved parties.

Posting/Sourcing:
An ATS allows for job multi-posting to integrated job boards and social platforms, as well as creating and maintaining your own talent pools (talent communities). This not only saves you heaps of time and money but also gives you flexibility when it comes to recruitment.

Collaboration, Candidate Ranking, and Sharing With Managers:
An ATS facilitates seamless collaboration among executives, managers, and HR throughout the entire recruitment funnel. They can collectively assess candidate profiles, ranking them, providing comments, and efficiently progressing them through the recruitment process. Additionally, the platform can perform automated candidate screening by evaluating keywords and other criteria set by the recruiter.

Communication With Applicants:
An ATS streamlines communication by making sure candidates stay in the loop throughout the recruitment process. It sends personalized notifications and updates about the status of their applications, as well as helps schedule interviews and sends reminders. This ensures stakeholders stay engaged every step of the way and reduces the chance of candidate drop-off.

Compliance:
ATS solutions ensure you stay compliant with legal and internal hiring requirements. It keeps you up-to-date with automatic notifications and provides reference and police check modules to ensure you keep up with industry regulations while mitigating potential risks. And with robust access control features, you can feel confident that recruitment data is securely stored and accessible to the right people.

Future of applicant tracking systems

In the rapidly evolving job market, Applicant Tracking Systems (ATS) are continuously adapting to support recruitment in remarkable ways. Marked by innovation, efficiency, and a stronger focus on candidate and user experience, ATS platforms of today aim to stay up-to-date so your organisation can stay ahead in the race for top talent.

AI-Driven Candidate Rating & Selection:
With advancements in AI technology, ATS platforms screen candidates so you can assess the 10% of star applicants without having to go through the irrelevant 90% of applications. It can also help you assess more complex criteria like cultural fit and soft skills based on video responses. This will eliminate potential biases in recruitment and free up time for your HR team to focus on more strategic tasks.

Enhanced Candidate Experience:
The candidate experience is becoming a top priority of the recruitment process, starting from attraction and application, right through to onboarding. By tailoring and personalising each stage of the recruitment funnel, your organisation will not only attract top talent but also reduce candidate drop-off rates and elevate your brand's reputation. This ensures that the hiring process is engaging, efficient, and designed to leave a positive impression on candidates, setting your organisation apart as an employer of choice.

Mobile-Enabled Access:
ATS platforms will be designed with mobile-accessibility in mind so that candidates can easily apply to positions, track their applications, and communicate with recruiters on their phones, making the entire process more convenient and efficient.

Integration:
As the central hub for all hiring-related activities, an ATS will integrate seamlessly with other HR systems, job boards, and even social media. This will allow you to experience the best of both worlds when it comes to tracking applicants and managing hiring-related processes.

What types of companies use an applicant tracking system (ATS)?

Applicant tracking systems are used by all types of organizations, big and small, across different industries and countries. Although they were initially most popular among major corporations and high-volume recruiters, ATS platforms are now available to smaller businesses and start-ups thanks to affordable and scalable solutions. This makes streamlined hiring processes a possibility for everyone.

ATS solutions steamline the requisition process for hiring and, once approved, streamline the entire cycle of attracting, recruiting, and onboarding candidates. This not only saves time and money, but also enhances compliance and ensures a superior experience for candidates, even if the company hires just one person in a year. However, the more a company hires, the greater the return on investment (ROI) will be.

Does an applicant tracking system (ATS) read PDF files?

Absolutely! Applicant tracking systems (ATS), like the Martian Logic ATS, are adept at reading various file formats, including PDF, PowerPoint, Text, and Microsoft Word. Based on our experience, nearly half of all resumes are in PDF format, and in more creative industries, this percentage skyrockets to almost 99%.

The crucial ability of an ATS to read PDF files lies in its capacity to search for skills and keywords within the candidate database. And a modern ATS, can seamlessly parse resumes of any format, ensuring that all resume information is indexed and ready for efficient searching by talent sourcing users.

Why is an applicant tracking system (ATS) important?

An applicant tracking system brings accountability, efficiency, compliance, and positive experiences to the hiring process, handling large volumes of applications and ensuring no candidate slips through the cracks. They help eliminate biases in hiring decisions by applying standardized criteria while ensuring compliance throughout the entire recruitment funnel.

A centralized platform with multi-user capabilities encourages teamwork and collaboration in hiring processes. Plus, it’s cost-effective in the long run as it promises a high return on investment

What can an applicant tracking system (ATS) do?

An ATS comes with many functionalities but here are some of the most important:

Request-To-Hire Approval Workflow:
Allows hiring managers to initiate requests-to-hire from the platform itself and gain approvals quickly and accurately, keeping all stakeholders on the same page.

Multi-Job Posting:
Provides a convenient hub that allows hiring managers to post multiple job openings on various job boards and social sites, including Seek and LinkedIn.

Career Site:
Allows you to custom build a career site to go directly on your company website that looks, feels and functions in the best possible way for your unique organization.

Custom Application Forms:
Gives you the flexibility to tailor e-forms to meet your unique needs by customizing each element, field, and design.

Application Management & Recruitment Process Automations:
Automates the process of receiving, sorting, and storing job applications, eliminating manual data entry and saving time.

Compliance:
Assists in ensuring compliance with legal and industry-specific regulations by making uploads convenient and documenting the entire recruitment process.

Onboarding Integration:
Integrates with onboarding modules to ensure accuracy and streamline the transition from recruitment to the onboarding phase for successful candidates.

Applicant Tracking System

Modern & End-To-End

Manage your recruitment requests, job postings, applications, candidates, employment contracts and E-forms… all from one modern and end-to-end recruitment platform.